Annotation apps can help users review and correct PDF texts with many different collaborators and often at the same time. Users can upload their files and PDF texts to the app and review them like they would with a hard copy text or a word processor. They can highlight or underline text. They can add notes and comments. But with PDF note-taking apps they can also leave notes, add or remove text as well as make new text boxes. They can also save all these changes into the text itself and then remove or delete all the comments and annotations.
There are many different ways that users can draw emphasis to a particular line or passage of a text. Users can either highlight it with the appropriate tool that all word processing and document formatting programs have or they could also underline or strikethrough text, which are also ubiquitous word processing tools.
Replacing and Deleting Text
Annotation apps work a lot like other word processing programs. Users can make changes to their files and even create new ones from scratch. But apps to annotate PDFs also have a specific function, which is to make changes only to the text of a certain document, while leaving other things like layout, graphics, and images to other, more advanced PDF editing programs.
Users can upload PDF texts to an annotation app like Lumin PDF and review it to see if it requires any significant changes. If it does, users can simply add annotations in the margin of the text, or delete any unnecessary text right away. They can also replace the text themselves, deleting it and writing in new words.
Adding and Editing Sticky Notes
Sticky notes were once the most convenient way for users to add annotations to a specific hard copy document. Users could write in new text, interpretations, and ideas onto a sticky note and paste it to the relevant page. But, that process created a lot of waste and was generally disorganized and messy.
With PDF annotation apps, users can upload a large text file and add digital sticky notes to a text that are clearer, have more space, and can be edited. Users can leave them for other collaborators to read and interpret so they can also add their sticky notes. The original poster can also edit their notes to reflect the changes that have been made in the text.
Deleting Notes and Adding Text Boxes
Users can add notes or annotations to a text, but they can just as easily remove and delete them once they have been read and absorbed. Many annotation apps give users the option to share the documents with others to encourage greater collaboration. But users can also remove any notes or annotations once they have been applied to the text.
If users want to create new text boxes, they can also use that function to let others fill in the boxes, where appropriate. The function is similar to any other word processing app, where users select a text box icon and draw over the area where they want to add the text box, clicking on it when they are done.