Every workspace is looking for ways to organize and optimize its working procedures. There are millions of tools available online, but are you sure you have invested in the right tool?
We understand that you need space to structure, share, and organize the data. Also, it is vital to have access to the information regularly. Let us share with you the two popular platforms, SharePoint vs Confluence! They are empowering the projects and work management for business.
How do they help you to handle tasks effectively?
What are SharePoint and Confluence?
SharePoint
It is a website-based collaboration system that provides a workflow to the organization. SharePoint also provides great security features and control access to information. Microsoft has brought in the cloud version of SharePoint, which has great integration opportunities with more cloud applications.
The main target is to increase the visibility of information and productivity of the employees. It is increasing the work efficiency for the companies across multiple business sectors. It follows standard business procedures for sharing, recording, and document publishing.
Some services that SharePoint offers are:
- External Sharing: It supports sharing content and files with users inside and outside the organization.
- Team Websites: It gives a space to predetermine groups of users to collaborate and view content, news, and data.
- Mobile Application: This gives users access to the intranets and content on Windows, Android, and iOS devices.
- Search Functions: This helps the relevant people to get the important content easily.
- Content Management: It will help manage and organize the content using metadata, retention policies, libraries, SharePoint lists, and record management.
- Communication Sites: This will help share and communicate messaging in the organization with great customization.
- Automatic: Business processes by creating workflows and alerts for better engagement.
Confluence
When you need to create, organize, and collaborate in the organization. It is a team workspace where you need collaboration and knowledge sharing. The dynamic place helps to capture and collaborate on the projects.
Confluence tool is for small and large teams with high-stakes projects that need best practices in the organization. It allows you to develop a team culture and increase engagement with others accurately.
The usage of Confluence is:
- Organization: More than 2100 companies are now gaining the advantages of work management tools. It helps to focus on growing the business. It increases the authority and credibility of the business.
- Developers: Over 14000 developers support the confluence platform, which provides great solutions to the users. Most agile teams prefer to use this software development tool.
What are the advantages of SharePoint and Confluence?
SharePoint
- The internal website helps share information, contacts, task scheduling, and more.
- SharePoint tool provides functions for social networking, document sharing, business information, file management, and virtually every organization operation.
- It provides ease of management with centralized administration. Users access security settings, backup websites, operations features, restoration, and update privileges in a single dashboard.
- It informs employees about every task, which helps to make better decisions, understand business strategy, contribute, file sharing, and meet deadlines.
- SharePoint ensures integrating the websites in a single platform managed by internal teams efficiently.
- The platform provides advanced security features which reduce the risk of unauthorized access. Users can optimize the information access and sharing permissions to maintain their data integrity.
Confluence
- It has an open culture where information travels freely in the organization.
- It is available across all devices and locations, ensuring great efficiency for collaboration and communication.
- Confluence gives the employees the voice to share and receive instant feedback with a collaborative workspace.
- The platform has actionable meeting notes, project plans, team participation, and a flexible workspace.
- They harness the teams’ knowledge to get the right solutions for everyone connected with the organization.
- Confluence encourages all the team from marketing to engineering, which helps to share announcements, collect feedback, and strengthen company culture.
Why use SharePoint?
The formidable power of the platform will make your organization smarter. SharePoint is an essential business tool that provides great solutions. You can set web pages, send/receive messages, manage documents, and store information securely.
As it is built with Microsoft, users get the freedom to integrate it with other Microsoft products. Moreover, users can constantly work with Office 365 products which can be added and shared through SharePoint. The SharePoint lists and libraries are some of the amazing features which are helping organizations to personalize their work with the help of better insights of users.
Why use Confluence?
Even if this is a younger company, it provides similar features to SharePoint. Intranet websites use this as a hub to coordinate projects and business tasks. The software provides you space within the wiki database to build web pages. It has become quite popular among website programmers and designers.
People widely use the software tool to manage projects in the developer community. It has proven to be perfect for small businesses looking for clean, simple, and innovative methods to handle tasks.
Why should you collaborate with SharePoint and Confluence?
You might have got the basic difference between Confluence and SharePoint, supporting small and big firms. Some benefits of having both platforms to support your business are:
- It gives you the capability to coordinate tasks, plan projects, and meet deadlines to assign tasks. SharePoint has management features to automate the approval or review to track the process.
- This software can do more than just collaborate. It will become a hub for client projects, instant messaging, maintaining task lists, and scheduling.
- The tool becomes highly scalable for large teams and organizations.
- It will become the best collaboration software for social features like video chats, messaging, file editing, recording, and similar features.
The Final Takeaways!
When it comes to SharePoint vs Confluence, people get in a dilemma in order to make the right choice. They look for the one that matches their exact requirements and gives them faster growth.
Well, we have shared with you the best things about both platforms. It is your turn to make the right investment and jump on the track of high returns.
