Events are a part of modern lifestyles. The industry has been growing steadily over the past four years in Australia. While there are events that come along as part of the work culture, there are also numerous personal events. Proper planning is a necessity for any kind of event to be successful.
There are many things involved in planning an event and ensuring that it runs smoothly. For example, suppose there are events such as beach weddings at the northern beaches. In that case, one might have many things to do, such as securing permissions, assisting attendees in getting there, booking accommodation, and planning the whole thing. That is where an event manager comes into the picture.
The 5 C’s
Event management can be a fun thing to do. Many people consider pursuing it professionally. Thousands are working in the industry valued at around $36 billion in Australia. The whole idea is to provide the ultimate experience to the attendees. The willingness to work hard and cope with changes is the most important asset in an event manager. These tips, along with the right mindset, can go a long way.
As far as tips go, the 5 C’s of event management are key to managing any event.
Concept
The preliminary step of any event is the concept. This mostly revolves around who the event is for. In beach weddings at the northern beaches, the attendees would mostly be family and friends. Once the whole of the event is figured out, it is easy to determine the what. One can plan out activities and items that such a gathering of people can enjoy.
Coordination
There are a lot of sections within an event that is supposed to run cohesively. This includes everything from the catering to the budget. The venue should be finalised and booked with a little flexibility in dates. The theme for the event should also be fixed. This is when the attendees should be notified, and the overall budget should be decided.
In northern beach weddings, one should provide transportation information that connects attendees from all major hubs in Sydney. One might also be required to purchase or rent equipment like speakers or microphones. An accountant or bookkeeper can be consulted to manage the budget.
Control
This is a factor that is often overlooked in event planning. One can keep track of progress and ensure smooth running without physically being present for the developments. But it is recommended to always stay on top of every item on the list, from visiting the venue and checking if the layout has sufficient space to picking out caterers. The plan should also account for the possibility of last-minute changes like cancellations. Doing a run-through of the event can be very beneficial in smoothening out such bumps.
Culmination
The culmination of the whole planning process is the day of the event. This is a very important day, and one should constantly stay on top of things and make sure that everything is on schedule. It would be helpful to have the whole itinerary as a reference. Having access to the venue beforehand can help in setting everything up. During the event, one should prepare for the next activity while ensuring the present one is running without hiccups.
Closeout
There is work to be done even after the event gets over. All the payments and contract terminations should be taken care of. It is important to get feedback from the attendees and ensure issues are addressed immediately. The speakers or performers can also be reached out for feedback.
