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Whether you’re hosting an event for your business, or party planning for your wedding anniversary, the basics are the same. Whatever the occasion, you’ll need some event management skills.
So, what do you need to know about hosting a celebration or work event?
In this article, we’ll give you an event planning checklist so you can plan for the perfect occasion.
Decide What You Want to Achieve
The first thing you need to do when event planning is to work out what you want to achieve. Are you presenting a new product or service to the world? Celebrating the successes of the last business year? Or having a staff Christmas party?
If your aim is to drive business, make sure you set clear, quantifiable targets to measure your success
Set a Budget
Decide how much you want to spend on the event. Remember, you’ll more than likely go over budget if you don’t manage your finances correctly. Plan a contingency within your budget to cover all eventualities.
Choose a Venue
Decide on where you’d like to host the event. Think about ease of access and parking. You should also consider what other amenities are available at the venue. Is there a bar? Are there adequate toilet facilities?
When choosing a venue, consider the comfort of your guests at all times. Remember, the venue you choose will reflect on you or your business, so make it a good one.
Venues book up months in advance, so make sure you book early.
Get Quotes From Vendors
Once you’ve settled on a venue for your event, you can start to think about making a checklist of all of the other aspects of event planning you’ll need to consider.
Get quotes for catering. Shop around to find the cheapest option and use that price to barter with other suppliers. Taste test any food that you plan on having served up and don’t forget drinks!
You may need to hire or buy seating such as these EventStable wooden folding chairs.
Send out Invites
Once you’ve formalized your arrangements, you should send out invites to all of your guests. Make sure you ask them to RSVP so you can get the final numbers for catering.
Get your invites professionally made and make sure they stand out and are memorable.
Welcome Your Guests
When the day comes for the event to take place, make sure you greet all of your guests as they arrive. Let them know what they can expect from the proceedings. First impressions count when it comes to hosting a successful event.
Entertainment and Presentations
Finally, you need to have a plan for entertaining your guests. You may do this with live music, a comedian, or you may have business presentations to make.
Whatever you choose to do, make sure it is well-rehearsed and utilizes sound, lighting, and multimedia technology to make it as professional as possible.
Event Planning for Beginners
Event planning needn’t be stressful. Start off by setting a budget then shop around to find a suitable venue to use. Make a comprehensive list of vendors and barter with them for their best price.
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